Spam filters are enabled by default and will put email accepted but categorized as Spam in your Spam Folder. Spam is a general term for unwanted email however it is far harder to identify that you may think. Email may come from a legitimate email account that was compromised and pass all technical tests and not yet be on a spam list or be from a marketing company where you don't want it but its not on a standard RBL real time block List.
Email systems are dynamic. A party that sends you email yesterday may be using a mail server that become compromised and be classified as Spam Today. These systems can never know what email you desire up to you to monitor run each inbound email against checks they may remedy the issue a day later so don't assume that just because someone who has sent you email before means their mail server is clean.
There is no such thing as a perfect spam filter and you will always receive some of unwanted email but overall we are able to classify 85 -95% and you can fine tune the system for even higher accuracy.
Our system uses Magic Spam as a connection level filter to drop and classify and route most email at connection what ever passes through Magic Spam is then processed by Spam Assassin where it is Scored and mail that passes the Spam Assassin threshold is then classified for final delivery as Ham or Spam and delivered to your Inbox or Spam Folder. Magic Spam is where all white and blacklisting should be set.
Magic Spam offers the Following Features:
- Checks all inbound email for technical checks.
- Checks all inbound email against User selectable RBL blacklists & marketing lists.
- Allows you to set the routing for some of the optional lists to mark as spam or reject and return to sender.
- Allows you to view Statistics to view total mail and spam volume and how changes in your settings effect accuracy.
- Allows you to route email classified as Spam to your Inbox or spam folder automatically
- Allows you to view inbound mail logs to verify if the email reached your server and how it was classified and routed.
- Allows you to block email based on country so you can kill off junk email from foreign countries you don't do business with.
- Allows you to set Blacklists for problem emails that are getting through the normal filters.
- Allows you to set Whitelists to insure important emails bypass all filters and are always delivered.
- Allows you to set Blacklists or Whitelists for email sender, mail server IP or Country.
OVERVIEW: By default, Magicspam and Spam Assassin will work well for most normal accounts however every user has different needs so you may need to modify the settings to make the filter more aggressive or to whitelist the occasional False Positive where a sender you desire is being marked or rejected as spam.
If a senders email server is compromised and on one of the IP reputation lists it will be processed as Spam. You should initially review the logs over a few days or review mails marked as **** Spam **** in your spam folder to identify False Positives (Email that you desire but are categorized as Spam) and adding them to your whitelist or changing the RBL list from ON which rejects to Flag which saves as spam or OFF if the list is causing more problems than its solving.
NOTE TO POP3 USERS: If you are using older POP3 Protocol to read email then you don't have the ability to view Virtual Folders like the Spam Folder which means you must either (a) switch to IMAP which is a more modern system that allows for sharing of a mailbox across multiple devices and will display the Spam Folder or (b) log into your webmail at webmail.yourdomain to view the spam folder or (c) set both Magicspam and Spam Assassin to put emails marked as **** Spam **** into your Inbox instead of Spam Folder. This is not recommended as it causes. you more work to sort through spam defeating the purpose of the spam filter.
DASHBOARD: Displays daily mail summary of volume of email and mail categorized as spam.
SEARCH MAIL LOGS
You can search the Mail Logs by Date Range and or by Sender or Recipient. You can also set the filter to display all events or just Spam or Quarantine or Ham . If you leave the search and filters blank and just click SEARCH all emails received will be displayed.
LOG DETAILS: Email marked as HAM has been accepted. Mail marked as QUARANTINE has failed one or more checks and has been marked as ***SPAM*** in the subject and saved to your INBOX or SPAM Folder depending on your Spam Settings / Routing Option settings. Mail marked as SPAM in the logs was Rejected and sent back to sender. You can CLICK on the IP or Sender or Country to add the entry to the Block or Allow Exception List.
SPAM ROUTING OPTIONS: Once the filter determines an inbound mail is Spam it will mark its subject with **** Spam **** . You can then choose to have the mail added to your Inbox, placed inside a "Spam" folder which can be accessed via IMAP from your email software, or the online Webmail system or Deleted. By Default both MagicSpam and Spam Assassin will put all mail Classified as SPAM folder. You would have to uncheck the routing in both systems to have Spam put into your inbox.
DEFAULT IP REPUTATION LISTS SET TO FLAG: UCEPROTECT-1 (List Number: 4). UCEPROTECT-2 (List Number: 5). SORBS-DUL (List Number: 23)
Mail matching these lists will be ACCEPTED and marked a ***SPAM*** in subject and put into your Spam Folder. You can set them to ON if you would rather reject the email and return it to sender.
EXCEPTIONS: Force the filters to exempt any email to be Allowed if it was being mislabeled or block if its getting through by:Sender's specific email address ie: email@example.com or a wildcard address such as *@acme.com or a subdomain wildcard *@*.acme.com that will cover any email address from the specified domain.
Some senders use mail gateways that are often on junk lists because the same mail gateway ip is shared by many users sending bulk mail. When you see a gateway sender it may not be obvious who the source is, some gateways add an account user name ie: firstname.lastname@example.org where the Uniqueid number changes so clicking on the whitelist in the log won't work you would need to add a wildcard *@mailgateway.com in those cases or whitelist the mail server IP address.
SECURITY: This section allows you to block email by the sending country and is very effective at reducing junk and spam. Countries that are blocked that are preset by your host are in GREY and you can select one or multiple countries in the "Allowed Countries" list and move them to the Block side and save to block even more junk mail.